The Welsh Ploughing Association Safety Policy Statement
It is the Welsh Ploughing Association's general policy that an environment is created and maintained at all its events which is both safe and healthy for the benefit of all members, participants and spectators. The prevention of all accidents, particularly those involving personal injury or damage to equipment and property is essential. The Welsh Ploughing Association's Health and Safety Policy Statement commits the Welsh Ploughing Association to the implementation of the Health and Safety at Work Act 1974, the Management of Health and Safety at Work Regulations 1992 (plus any amendments as from time to time may occur), and actively seeks the co-operation of all members, participants, exhibitors and the public for the commitment to the same. The Welsh Ploughing Association will revise the Safety Policy Statement from time to time as required by the Health and Safety at Work Act 1974.
FIELD DIRECTORS
Field Directors shall have overall responsibility for all aspects of Health and Safety and shall ensure that everybody under their control familiar with the Welsh Ploughing Association's Safety Policy and will encourage at all times the co-operation of all members of the Local Committee for their commitment to the same.
MEMBERS OF LOCAL COMMITTEE
Members of the Local Committee will assist the Field Directors with the implementation and enforcement of the Safety Policy and will encourage at all times the co-operation of all members, participants, exhibitors and members of the public in their commitment to the same.
SAFETY OFFICER
The Safety Officer shall be responsible for the day to day running of the Health and Safety Policy and shall report directly to the Field Directors and the Local Committee.
The Safety Officer shall be responsible for:
PARTICIPANTS AND EXHIBITORS
All participants and exhibitors are required to follow the Welsh Ploughing Association's Safety Policy Document in order to maintain the highest standard of Health and Safety practically possible. Participants and exhibitors must ensure the Health and Safety of themselves and any other persons who may be affected by their acts or omissions. The co-operation of participants and exhibitors will be paramount in achieving a safe and trouble-free programme.
MACHINERY
Any plant, machinery or equipment used prior to, during or after the event should only be operated by an adult who is fully trained in its safe use. Use by inexperienced or untrained persons is not permitted. Passengers must not be carried on vehicles and machines unless they are designed or adapted for that purpose. Any use of equipment by persons under 14 should be prohibited. Plant and machinery must only be operated and demonstrated after ensuring that adequate precautions are taken to protect the operator and bystanders. Operators must be told that unsafe operation will not be allowed and may lead to possible legal action by the relevant enforcing authority.
All machinery used should comply with the Provisions and Use of Work Equipment Regulations 1992. Guidance on standards to be achieved in respect of machinery safety is contained in BS 5304 - 1988 - "Safety of Machinery" and any guidance issued by the HSE. Machinery should be operated or demonstrated in areas fenced off from the public.
There should be a sufficient number of Stewards available to control the public during any demonstration. Operators should be told to cease their activities should any person encroach into a danger area. When positioning ropes, fences and barriers to restrict the access of persons into potential danger areas, an adequate margin must be observed; in particular, account must be taken of the risks to those persons from materials that may be ejected from machines.
All vintage exhibitors will be governed by the Rules laid down by the National Traction Engine Club and must be strictly adhered to.
All static exhibits must be erected in a way that ensures they do not present a risk to any person during the event (including erection and dismantling).
The correct protective clothing/equipment should be work at all time when participants or exhibitors are engaged in any activity for which protective clothing/equipment is required, e.g. any person using a chainsaw must wear the relevant protective clothing at all times.
All such protective clothing/equipment should comply with the requirements of the Personal Protective Equipment at Work Regulations 1992.
No exhibitors will be allowed to excavate in any part of his/her stand without prior permission from the Welsh Ploughing Association. It is imperative the the exhibitor checks the position of underground services prior to any excavation works are carried out.
RISK ASSESSMENTS
Risk Assessments will be undertaken by the Local Committee to cover all staff, exhibitors and the public. These Risk Assessments will cover chemicals used, jobs and tasks undertaken, crowd control and evacuation procedures.
Trade stands and exhibitors will displays/working equipment are expected to provide their own Risk Assessments covering their operations.
SHOW AND STAND SAFETY
Pesticides and other substances hazardous to health: trade stand exhibitors should display only one, new EMPTY container.
Any steam or pressure vessel or lifting appliances used/demonstrated must be examined and documented as with electrical apparatus and gas appliances.
All temporary structures including marquees, buildings, information boards, fences and gates must be soundly constructed, erected and safe for their intended purpose and comply with the latest and relevant Codes of Practice. Exhibitors must give regard to the stability of their exhibits and ensure that they are secured against any form of collapse.
ELECTRICITY
All temporary low voltage distribution systems (415v or less) on the site will be subject to the Electricity at Work Regulations 1989.
All electrical installations should be carried out by a competent electrician familiar with the requirements of the above legislation and should operate to the standards recommended by the Institution of Electrical Engineers.
Anyone who provides electrical apparatus for their own or anyone else' demonstration etc should, before it is connected to the electricity supply, arrange for its inspection and testing by a competent electrician and documentation should show the date of the test and the name of the person carrying out the test. All equipment should be connected to the supply through a Residual Current Device (RCD) and all cables and connections where not protected by a weatherproof structure shall be of such construction or as necessary protected as to prevent, so far as is reasonably practicable, danger arising from such exposure.
Socket outlets should be overloaded and extension leads should not be used indiscriminately. All mains connected portable and transportable electrical equipment should be installed and used in accordance with HSE Guidance Note PM32 "Safe use of portable electrical appliances".
All temporary installations must be safely disconnected and removed from the site after the event.
CATERING
All static/mobile caterers must ensure that they comply with all relevant Food Hygiene Regulations:
All establishments selling food and/or drink must comply with the above Food Hygiene Regulations.
Guidance on Health and Safety in Kitchens and Food Preparation Areas HS (G) 55 is available from www.hse.gov.uk. Caterers should obtain a copy and follow the guidance therein.
PUBLIC LIABILITY
All exhibitors must carry appropriate public liability cover.
A copy of the policy should be available for inspection at the event.
LIQUID PETROLEUM GAS (LPG)
All exhibitors, trade stands, caterers, retailers etc who use LPG must comply with the guidance notes referred to below in respect of the storage and use of any LPG containers that they bring onto the site. Any full or empty cylinders not in current use must be kept in an adequate store as described in the guidance referred to below and not on the stand, exhibit or in the caterers' kitchens.
If there is temporary or permanent storage of LPG on the site, then this storage must comply with HSE Guidance Booklet HS(G) 4 "The Storage of LPG at fixed installations" for bulk storage, or with HSE Guidance Note CS 4 "The keeping of LPG in cylinders and similar containers" for other types of storage. All use of LPG on site should be in accordance with HSE Guidance Note CS 6 "The storage and use of LPG on construction sites".
Exhibitors, caterers etc are required by the terms of the contract of agreement made between them and the Welsh Ploughing Association, to ensure that their gas appliances have been recently examined and tested by a competent person and labelled to indicate to examiner's name and date of examination. Exhibitors should be aware that the Welsh Ploughing Association will now allow the appliance to be used until this has been done.
FIRE/FIRE PRECAUTIONS
Exhibitors bringing their own tentage must ensure that it has been treated with a suitable fire retardant and, in the case of a large marquee, a plan showing all fire exits must be submitted to the Welsh Ploughing Association for approval by the Local Fire Authority.
All trade stands and caravans must have fire extinguisher(s) sited in a prominent position and in full view. These appliances should be held at the following rate: 250 to 500 sq.ft. - one; 500 to 1000 sq.ft. - Two; for each additional 1000 or part of, a further appliance is required.
The most suitable extinguisher is a 5 kilo dry powder type, which, in the case of most fires, will contain the outbreak until the arrival of the fire brigade.
In accordance with legislation, all persons are further prohibited from smoking in any enclosed or partly enclosed buildings, tents or structures on the match site.
Cigarettes, matches etc. must be extinguished before discarding safely in suitable receptacles.
Fire risk assessments are to be completed as required under the Fire Safety Order 2005. All trade stands, catering outlets and areas not directly under the control of the Welsh Ploughing Association will be responsible for the competition of their own assessments.
The provision of fire extinguishers is a condition of entry and must be observed by all trade stand holders. The Fire Officer and Safety Officer will inspect each trade stand to ensure that all fire precautions have been carried out correctly.
FIRE/EMERGENCY PROCEDURE
1. In the event of fire, evacuate the stand or area immediately.
2. Report the fire to the Secretary's site office where a telephone is available and the fire authority will be called.
3. Keep all spectators clear of the area.
FIRST AID
First Aid facilities are available as signposted.
In the event of an accident, the Welsh Ploughing Association should be informed immediately. The accident will then be investigated and the necessary action taken. Accident books are kept at the first aid posts and details of all accidents must be recorded as soon as practicable after the event.
HORSES
All areas used for horse ploughing will be adequately fenced to protect the public at all times.
TRANSPORT OF THE PUBLIC
Where members of the public are transported around the event, all due care for their Health and Safety must be taken into consideration.
The equipment used for transportation must allow for the safe carriage of all passengers at all times. Provision must be made for the safe mounting and dismounting from the relevant mode of transport. Passengers must not be allowed to mount or dismount a moving vehicle. Adequate seating for all passengers must be provided.
Guidance on the Health and Safety Requirements for this type of transport is issued by the Health and Safety Executive and this guidance will form part of the Welsh Ploughing Association's Safe Systems of Work of the transportation of the public.
FIELD DIRECTORS
Field Directors shall have overall responsibility for all aspects of Health and Safety and shall ensure that everybody under their control familiar with the Welsh Ploughing Association's Safety Policy and will encourage at all times the co-operation of all members of the Local Committee for their commitment to the same.
MEMBERS OF LOCAL COMMITTEE
Members of the Local Committee will assist the Field Directors with the implementation and enforcement of the Safety Policy and will encourage at all times the co-operation of all members, participants, exhibitors and members of the public in their commitment to the same.
SAFETY OFFICER
The Safety Officer shall be responsible for the day to day running of the Health and Safety Policy and shall report directly to the Field Directors and the Local Committee.
The Safety Officer shall be responsible for:
- Providing guidance and advice on Health and Safety matters;
- Promoting safety consciousness at all levels within the Health and Safety training programme.
- Liaising with all persons, Medical, Fire Authority, HSE, Local Authorities and other appropriate departments;
- Advising on accident prevention techniques and investigating and recording all accidents and provide statistics for Match Directors and the Local Committee.
PARTICIPANTS AND EXHIBITORS
All participants and exhibitors are required to follow the Welsh Ploughing Association's Safety Policy Document in order to maintain the highest standard of Health and Safety practically possible. Participants and exhibitors must ensure the Health and Safety of themselves and any other persons who may be affected by their acts or omissions. The co-operation of participants and exhibitors will be paramount in achieving a safe and trouble-free programme.
MACHINERY
Any plant, machinery or equipment used prior to, during or after the event should only be operated by an adult who is fully trained in its safe use. Use by inexperienced or untrained persons is not permitted. Passengers must not be carried on vehicles and machines unless they are designed or adapted for that purpose. Any use of equipment by persons under 14 should be prohibited. Plant and machinery must only be operated and demonstrated after ensuring that adequate precautions are taken to protect the operator and bystanders. Operators must be told that unsafe operation will not be allowed and may lead to possible legal action by the relevant enforcing authority.
All machinery used should comply with the Provisions and Use of Work Equipment Regulations 1992. Guidance on standards to be achieved in respect of machinery safety is contained in BS 5304 - 1988 - "Safety of Machinery" and any guidance issued by the HSE. Machinery should be operated or demonstrated in areas fenced off from the public.
There should be a sufficient number of Stewards available to control the public during any demonstration. Operators should be told to cease their activities should any person encroach into a danger area. When positioning ropes, fences and barriers to restrict the access of persons into potential danger areas, an adequate margin must be observed; in particular, account must be taken of the risks to those persons from materials that may be ejected from machines.
All vintage exhibitors will be governed by the Rules laid down by the National Traction Engine Club and must be strictly adhered to.
All static exhibits must be erected in a way that ensures they do not present a risk to any person during the event (including erection and dismantling).
The correct protective clothing/equipment should be work at all time when participants or exhibitors are engaged in any activity for which protective clothing/equipment is required, e.g. any person using a chainsaw must wear the relevant protective clothing at all times.
All such protective clothing/equipment should comply with the requirements of the Personal Protective Equipment at Work Regulations 1992.
No exhibitors will be allowed to excavate in any part of his/her stand without prior permission from the Welsh Ploughing Association. It is imperative the the exhibitor checks the position of underground services prior to any excavation works are carried out.
RISK ASSESSMENTS
Risk Assessments will be undertaken by the Local Committee to cover all staff, exhibitors and the public. These Risk Assessments will cover chemicals used, jobs and tasks undertaken, crowd control and evacuation procedures.
Trade stands and exhibitors will displays/working equipment are expected to provide their own Risk Assessments covering their operations.
SHOW AND STAND SAFETY
Pesticides and other substances hazardous to health: trade stand exhibitors should display only one, new EMPTY container.
Any steam or pressure vessel or lifting appliances used/demonstrated must be examined and documented as with electrical apparatus and gas appliances.
All temporary structures including marquees, buildings, information boards, fences and gates must be soundly constructed, erected and safe for their intended purpose and comply with the latest and relevant Codes of Practice. Exhibitors must give regard to the stability of their exhibits and ensure that they are secured against any form of collapse.
ELECTRICITY
All temporary low voltage distribution systems (415v or less) on the site will be subject to the Electricity at Work Regulations 1989.
All electrical installations should be carried out by a competent electrician familiar with the requirements of the above legislation and should operate to the standards recommended by the Institution of Electrical Engineers.
Anyone who provides electrical apparatus for their own or anyone else' demonstration etc should, before it is connected to the electricity supply, arrange for its inspection and testing by a competent electrician and documentation should show the date of the test and the name of the person carrying out the test. All equipment should be connected to the supply through a Residual Current Device (RCD) and all cables and connections where not protected by a weatherproof structure shall be of such construction or as necessary protected as to prevent, so far as is reasonably practicable, danger arising from such exposure.
Socket outlets should be overloaded and extension leads should not be used indiscriminately. All mains connected portable and transportable electrical equipment should be installed and used in accordance with HSE Guidance Note PM32 "Safe use of portable electrical appliances".
All temporary installations must be safely disconnected and removed from the site after the event.
CATERING
All static/mobile caterers must ensure that they comply with all relevant Food Hygiene Regulations:
- The Food Hygiene (General) Regulations 2012
- The Food Safety Act 2013
- The Food Labelling Regulations 2004
- The Health and Safety at Work Act 1974
All establishments selling food and/or drink must comply with the above Food Hygiene Regulations.
Guidance on Health and Safety in Kitchens and Food Preparation Areas HS (G) 55 is available from www.hse.gov.uk. Caterers should obtain a copy and follow the guidance therein.
PUBLIC LIABILITY
All exhibitors must carry appropriate public liability cover.
A copy of the policy should be available for inspection at the event.
LIQUID PETROLEUM GAS (LPG)
All exhibitors, trade stands, caterers, retailers etc who use LPG must comply with the guidance notes referred to below in respect of the storage and use of any LPG containers that they bring onto the site. Any full or empty cylinders not in current use must be kept in an adequate store as described in the guidance referred to below and not on the stand, exhibit or in the caterers' kitchens.
If there is temporary or permanent storage of LPG on the site, then this storage must comply with HSE Guidance Booklet HS(G) 4 "The Storage of LPG at fixed installations" for bulk storage, or with HSE Guidance Note CS 4 "The keeping of LPG in cylinders and similar containers" for other types of storage. All use of LPG on site should be in accordance with HSE Guidance Note CS 6 "The storage and use of LPG on construction sites".
Exhibitors, caterers etc are required by the terms of the contract of agreement made between them and the Welsh Ploughing Association, to ensure that their gas appliances have been recently examined and tested by a competent person and labelled to indicate to examiner's name and date of examination. Exhibitors should be aware that the Welsh Ploughing Association will now allow the appliance to be used until this has been done.
FIRE/FIRE PRECAUTIONS
Exhibitors bringing their own tentage must ensure that it has been treated with a suitable fire retardant and, in the case of a large marquee, a plan showing all fire exits must be submitted to the Welsh Ploughing Association for approval by the Local Fire Authority.
All trade stands and caravans must have fire extinguisher(s) sited in a prominent position and in full view. These appliances should be held at the following rate: 250 to 500 sq.ft. - one; 500 to 1000 sq.ft. - Two; for each additional 1000 or part of, a further appliance is required.
The most suitable extinguisher is a 5 kilo dry powder type, which, in the case of most fires, will contain the outbreak until the arrival of the fire brigade.
In accordance with legislation, all persons are further prohibited from smoking in any enclosed or partly enclosed buildings, tents or structures on the match site.
Cigarettes, matches etc. must be extinguished before discarding safely in suitable receptacles.
Fire risk assessments are to be completed as required under the Fire Safety Order 2005. All trade stands, catering outlets and areas not directly under the control of the Welsh Ploughing Association will be responsible for the competition of their own assessments.
The provision of fire extinguishers is a condition of entry and must be observed by all trade stand holders. The Fire Officer and Safety Officer will inspect each trade stand to ensure that all fire precautions have been carried out correctly.
FIRE/EMERGENCY PROCEDURE
1. In the event of fire, evacuate the stand or area immediately.
2. Report the fire to the Secretary's site office where a telephone is available and the fire authority will be called.
3. Keep all spectators clear of the area.
FIRST AID
First Aid facilities are available as signposted.
In the event of an accident, the Welsh Ploughing Association should be informed immediately. The accident will then be investigated and the necessary action taken. Accident books are kept at the first aid posts and details of all accidents must be recorded as soon as practicable after the event.
HORSES
All areas used for horse ploughing will be adequately fenced to protect the public at all times.
TRANSPORT OF THE PUBLIC
Where members of the public are transported around the event, all due care for their Health and Safety must be taken into consideration.
The equipment used for transportation must allow for the safe carriage of all passengers at all times. Provision must be made for the safe mounting and dismounting from the relevant mode of transport. Passengers must not be allowed to mount or dismount a moving vehicle. Adequate seating for all passengers must be provided.
Guidance on the Health and Safety Requirements for this type of transport is issued by the Health and Safety Executive and this guidance will form part of the Welsh Ploughing Association's Safe Systems of Work of the transportation of the public.